Privacy Policy

Last Updated: October 2021

Your privacy is a priority for the Dermatology Foundation (“DF” or “we”). In order to maintain efficient activities while respecting your privacy and protecting any personal information you share with us, DF has adopted and adheres to the following Privacy Policy (the “privacy policy”). This privacy policy is incorporated into and is an integral part of the Dermatology Foundation Website Terms and Conditions of Use(“Terms of Use”).

This privacy policy explains how we collect, use, disclose, and safeguard information you provide to us and/or from your visiting our website (https://dermatologyfoundation.org/) or any other online platform or media channel (including YouTube, LinkedIn, and other social media platforms) maintained by DF (collectively, the “Website”). Please read this privacy policy carefully.

 

Specifically, this privacy policy covers the following topics:

Commitment to Donors (“Donor Privacy Policy”)

Information Collection

Information Use

Information Sharing and Disclosure

Tracking Technologies

External Links

Access to and Control of Information

Data Security

Data Retention

Data Transfer

Children’s Information

California Privacy Rights

Privacy Policy Updates

Acceptance of Privacy Policy Terms

Contact Information

 

By visiting the Website and/or making donations to DF or using DF’s services, you agree to the terms of this privacy policy and our website Terms of Use. If you do not agree to this Privacy Policy or the Terms of Use (collectively, this “Agreement”), please do not use the DF website.

 

DF Commitment to Donors (“Donor Privacy Policy”)

We will not sell, share, or trade the names or personal information of our donors, sponsors, or contributors (collectively, “donors”) with any other entity, nor send mailings to our donors on behalf of other organizations which are not parent companies, subsidiaries, or other companies or entities under common control with us, except with respect to (i) certain administration but only when such other entity has signed a nondisclosure agreement and (ii) published donor lists and acknowledgements unless the donor has requested that their contribution remain anonymous. This donor privacy policy applies to all information received by DF, both online and offline, on any platform, including by telephone, email, text message, letter, or other methods of communication.

 

Information Collection

This privacy policy applies to all information received by DF, both online and offline, on any platform, website, mobile applications, and social media, as well as any electronic, written, or verbal communications and information that DF collects by telephone, email, text message, letter, or other methods of communication. Some of the information collected constitutes “personal information,” which means it includes any information or set of information that identifies or could be used by or on behalf of DF to identify a natural person. Such information does not include information that is encoded, aggregated, anonymized, or publicly available information that has not been combined with non-public personal information. Certain “other information” that we may collect does not personally identify you. When you visit our website or participate in certain other DF activities (including, without limitation, making a contribution, attending clinical symposia, applying for a research award, submitting a contact form, or volunteering (collectively, “participant”), we collect (i) information provided voluntarily and (ii) information collected automatically including, but not limited to, as described in detail below. Please note that you may decline to share your personal information with us, in which case access to some or all of our activities may not be available to you. Please note, the Foundation holds the highest standards of ethics with accountability and transparency.

Information Provided Voluntarily

  • Contact Information: We will collect personal information that you provide to us, including, but not limited to, your name, employer’s name, job title, mailing or billing address(es), e-mail address(es), telephone number(s), fax number, and photograph(s) that you voluntarily give to us. Such information is necessary to facilitate your access to, use of, sponsorship of, application to, or participation in our activities and programming. You are under no obligation to provide us with personal information of any kind, however, your refusal to do so may prevent you from using certain features of the Website or fully participating in certain other DF activities or programs.
  • Demographic Information: We will collect demographic information that you provide to us, including, but not limited to, your ethnicity, age, gender, education, hometown, etc. You will be asked to consent to the collection of such information in accordance with this privacy policy at the time of collection, and you may withdraw that consent at any time. Such information is collected to analyze demographics of DF participants and improve their experience.
  • Payment Information: If you choose to make a payment to DF, we and/or our third-party vendors and payment processors will collect your payment information, including, but not limited to, your credit or debit card number, card verification value (CVV) number, and expiration date. We store very limited financial information collected as per internal policies. Otherwise, all financial information is stored by our payment processor and you are encouraged to review their privacy policy and contact them directly for responses to your questions.
  • Participation Information: In order to enroll in, volunteer, apply, or register for a DF program, to attend or participate in a DF program, event, meeting, webinar, or conference, or access DF information or news, you may be required to fill out a registration form (either online or in writing) and provide personal information, which we will use to process your registration. In certain circumstances, a program, event, meeting, webinar, or conference accessed through the Website (or online) may be jointly sponsored or co-sponsored with another organization(s), and enrollment or registration may or may not be handled by DF. In the event enrollment or registration is not handled by DF this privacy policy will not apply – instead, such third party’s privacy policy will apply and be controlling. Please note that DF is not responsible for the privacy policies of such other organizations or their collection, use, sharing, or other processing of your personal or other information, and DF hereby disclaims any liability or responsibility in connection therewith.

Information Collected Automatically

  • Automated Information: Your web browser or mobile device automatically provides information when you visit the Site, including, but not limited to, your Internet Protocol (IP) address or unique device identifier.
  • Cookies: Cookies, as well as JavaScript tags, web beacons, pixel gifs, Flash cookies, and other locally stored objects, are pieces of stored information on a user’s computer or device that are tied to information about the user and used to provide smoother navigation throughout the Site, such as to store a saved password; to identify user trends, such as page views; and for other internal purposes, such as to assess the effectiveness of the Site. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Site may not function properly.
  • Log Files: Log files store information such as a user’s IP address, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Like most websites, DF Website uses log files to analyze trends, administer the Website, and track users’ movement on the Website.
  • Data From Social Networks: User information from social networking sites, such as LinkedIn, Facebook, Google+, Instagram, Twitter, including your name, your social network username, location, gender, birth date, email address, profile picture, and public data for contacts, if you connect your account to such social networks.
  • Third-Party Data: Information from third parties, such as personal information or network friends, if you connect your account to the third party and grant the Website permission to access this information.
  • Surveys: Personal and other information you may provide when responding to surveys.

 

Information Use

DF uses the information that it collects to carry out its mission and activities. We may use and store such information for legitimate and lawful business purposes, for example, in order to:

  • provide a service or product you requested;
  • create and manage your Website account;
  • provide educational or informational content;
  • complete and manage DF programs and activities;
  • process donations and payments to DF;
  • prepare donor gift tax acknowledgment letters;
  • analyze, evaluate, and improve visitors (including donors, volunteers, award recipients) needs, interests and trends, and to improve the user experience;
  • evaluate research award applications;
  • requests to volunteer;
  • solicit feedback;
  • personalize communications that we believe will be of interest to you;
  • notify you (via email, telephone, mail, and other means) of official DF news, activities, programs, symposia, events, meetings, conferences, volunteer, and award opportunities;
  • contact you (via email, telephone, mail, and other means) regarding your donation, Website account, registrations, or applications;
  • increase the efficiency and operation of the Website;
  • track event, meeting, and conference attendance;
  • track continuing medical education (CME) credits earned;
  • compile anonymous statistical data and analysis for use internally or with third parties;
  • respond to communications and inquiries that you send to us;
  • respond to a notice of alleged copyright infringement;
  • promote the function, safety, and security of our programs;
  • perform other DF activities as needed;
  • assist law enforcement and respond to subpoena; and
  • for other legitimate and lawful business purposes.

For individuals located in the European Economic Area, we rely on multiple legal bases to collect, use, share, or otherwise process your personal data, including that:

  • you have given consent, which you may withdraw at any time;
  • it is necessary for us to perform a contract with you;
  • it is necessary for us to comply with legal obligations;
  • it is necessary for our or a third party’s legitimate interest;
  • it is necessary for us to perform a task in the public interest or for our official functions; and/or
  • it is necessary to protect someone’s life.

To the extent we rely on our legitimate interests as a legal basis to collect, use, share, or otherwise process your personal information and data, those interests include: performing an activity you requested; providing educational information; securing and processing donations and other payments; preparing donor gift acknowledgment letters; analyzing, evaluating, and improving user needs and interests; evaluating research award applications and requests to volunteer; notifying you of DF official news, activities, programs, events, meetings, conferences, volunteer, and award opportunities; tracking event, meeting, and conference attendance; responding to communications and inquiries that you send to us; responding to a notice of alleged copyright infringement; and promoting the function, safety, and security of our programs.

 

Information Sharing and Disclosure

We may share personal information we have collected about you in certain situations with a third party in order to complete a specific transaction on behalf of DF or for other legitimate purposes as DF deems to be in the best interests of DF or the specialty. Such transactions and purposes include the following:

  • Your contact information, as provided to DF, may be shared with other DF meeting attendees or volunteers to facilitate communication and programming.
  • Your name, as provided to DF, may appear on materials distributed at DF symposia, programs, events, meetings, and conferences, including to third parties.
  • Your name and contact information, as provided to DF, may appear on registration or attendee lists distributed at DF programs, events, meetings, webinars, and conferences to other attendees and third parties including, but not limited to, exhibitors or sponsors. We are not responsible for use or misuse of your personal information by exhibitors, sponsors, or the like.
  • In an ongoing effort to better understand visitors to our site and programs, we may analyze non-personal information in aggregate form in order to operate, maintain, manage, and improve our programs. This aggregate information does not identify individuals personally. We may share this aggregate data with our affiliates, agents, and business partners. We may also disclose aggregated user statistics in order to describe our programs to current and prospective partners and to other third parties for other lawful purposes.
  • We may share your personal information with third parties and individuals that provide services to DF (collectively, “Service Providers”) including, but not limited to, administration/operation support; marketing, promotions, and communications; program, event, meeting, volunteer, research award, member, or conference enrollment, registration, application, planning, hosting, or management; website hosting; database management; data analysis; hosting service; payment processing; or other data processing. DF takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on DF’s behalf. If DF becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.
  • We may disclose personal information if we become subject to a subpoena, court order, or law enforcement or other government agency inquiry or investigation or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce our Terms of Use or our other policies, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person.
  • We may use third-party advertising companies to serve ads when you visit the Website. These companies may use information about your visits to the Website and other websites that are contained in web cookies in order to provide advertisements about goods and services of interest to you.
  • If all or part of DF is merged into, acquired by, or otherwise transferred to another entity, we may transfer the personal information you provided to us to such successor entity as part of that transaction. If we go out of business or enter bankruptcy, your information would be an asset transferred or acquired by a third party. You acknowledge that such transfers may occur and that the transferee may decline to honor commitments we made in this privacy policy.
  • Donations made to DF through other organizations (such as GiveLively, Wufoo/Survey Monkey, Global Giving, and Amazon Smile) from which we collect personal information such as your name, billing address, email address (if you have not already provided these details). We collect information about your donation, including the amount of your donations. These organizations’ privacy policies can be found on their respective websites.

We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails, or other communications from third parties, you are responsible for contacting the third party directly.

 

Tracking Technologies

Cookies and Web Beacons

We may use cookies, web beacons, tracking pixels, and other tracking technologies on the Website to help customize the Website and improve your experience. When you access the Website, your personal information is not collected through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies, but be aware that such action could affect the availability and functionality of the Website. You may not decline web beacons. However, they can be rendered ineffective by declining all cookies or by modifying your web browser’s settings to notify you each time a cookie is tendered, permitting you to accept or decline cookies on an individual basis.

Internet-Based Advertising

Additionally, we may use third-party software to serve ads on the Website, implement email marketing campaigns, and manage other interactive marketing initiatives. This third-party software may use cookies or similar tracking technology to help manage and optimize your online experience with us.  For more information about opting-out of interest-based ads, visit the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.

Website Analytics

We may also partner with selected third-party vendors, such as Adobe Analytics, Google Analytics, and others, to allow tracking technologies and remarketing services on the Website through the use of first party cookies and third-party cookies, to, among other things, analyze and track users’ use of the Website, determine the popularity of certain content, and better understand online activity. By accessing the Website, you consent to the collection and use of your information by these third-party vendors. You are encouraged to review their privacy policy and contact them directly for responses to your questions. We do not transfer personal information to these third-party vendors. However, if you do not want any information to be collected and used by tracking technologies, you can visit the third-party vendor or the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.

You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookie files may also clear certain opt-out cookies, plug-ins, or settings.

 

External Links

There are external links to other websites throughout the Website. Please note that DF is not responsible for the privacy policies of those other websites and hereby disclaim any liability or responsibility in connection with such linked websites. You should check the applicable third-party privacy policy and terms of use when visiting any other websites.

 

Access to and Control of Information

DF takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any programming at any time.

 

Website Account Information

You may at any time review or change the information in your Website account by:

  • Logging into your account settings and updating your account
  • Contacting us using the contact information set forth below in the “Contact Information” section

Upon your written request, we will terminate your account and deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our terms of use, and/or comply with legal requirements.

Emails and Communications: If you no longer wish to receive correspondence, emails, or other communications from us (such as advertisements, promotions, solicitation, etc.), you may opt-out by contacting us using the contact information set forth below in the “Contact Information” section.

If you no longer wish to receive correspondence, emails, or other communications from third parties, you are responsible for contacting the third party directly.

For individuals located in the European Economic Area, you may have additional rights concerning your personal data, such as to access, obtain a copy of, correct, or delete that information or to withdraw your consent or object to the collection, use, sharing, or other processing of that information. To make any request with respect to your personal information, please contact DF as set forth below in the “Contact Information” section.

 

Data Security

We employ reasonable physical, electronic, and procedural security measures to safeguard your personal information and to help protect against unauthorized access and disclosure. Online registration and information, such as payment card information, will be secured using a commercially accepted method of encryption. However, please be aware that no method of electronic transmission is completely infallible, and any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Accordingly, we cannot guarantee its absolute safety. We encourage you to use reasonable care in how you handle and disclose your personal information, user name(s), and password(s). If you become aware of any breach of Website security, please contact us immediately as set forth below in the “Contact Information” section.

 

Data Retention

DF retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this privacy policy, after which we will securely destroy or delete such personal information from our records unless otherwise required by law. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this privacy policy. 

 

Data Transfer

If you are visiting the Website from outside the United States, please be aware that you are sending information, including personal data, to the United States where our servers are located. That information may then be transferred within the United States or to other countries outside the United States other than your country of residence. Countries other than your country of residence, including the United States, may have data privacy and protection laws that differ from, and potentially provide less protection than, the applicable laws in your country of residence.

To the extent that DF may be deemed to have transferred personal data outside of the European Economic Area, we rely on multiple legal bases for doing so. For individuals located in the European Economic Area, by providing your personal information, you consent to our use of it in accordance with this privacy policy, including the transfer of your information across international boundaries to jurisdictions anywhere in the world as permitted by applicable law. In addition, we will obtain separate and explicit consent from individuals located in the European Economic Area in connection with the carrying out certain activities that involve the transfer of personal data. Finally, when transferring the personal data of individuals located in the European Economic Area, we will use the standard contractual data protection clauses adopted by the European Commission, which provide safeguards for the transfer of such data, in connection with the carrying out of certain activities that involve such transfers.

Our collection, use, sharing, and other processing of your personal information will at all times be governed by this privacy policy.

 

Children’s Information

Neither the Website nor DF’s activities are directed toward children under the age of sixteen (16). We do not knowingly collect information from or market to children. If we become aware that a child has provided us with information without parental consent, please contact us as set forth below in the “Contact Information” section and such information will be deleted from our records.

 

California Residents

Except as specifically set forth otherwise in this privacy policy, it is DF’s policy not to disclose any personal information we collect to third parties for direct marketing purposes under any circumstances. However, California Civil Code Section 1798.83 requires that all California residents be afforded the option to exercise their choice of whether their personal information may be shared with third parties for direct marketing purposes or not, as well as to receive information specified in the statute if their personal information is disclosed to third parties for direct marketing purposes. Accordingly, if you are a California resident and you wish to inform DF whether you permit or refuse the sharing of your personal information with third parties for direct marketing purposes, or if you wish to request certain information if your personal information were to be disclosed to third parties for direct marketing purposes, please contact us as described in the “Contact Information” section below.

If you are under 18 years of age, reside in California, and have a registered account with the Website, you have the right to request removal of unwanted data that you publicly post on the Website. To request removal of such data, please contact us using the contact information set forth below in the “Contact Information” section, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Website, but please be aware that the data may not be completely or comprehensively removed from our systems.

 

Privacy Policy Updates

Should any changes be made to this privacy policy, we will post them on this page with an appropriate explanation.

 

Acceptance of Privacy Policy Terms

You authorize us to use, store and otherwise process any personal information which relates to and identifies you, including (but not limited to) your name and address, to the extent reasonably necessary to perform the activities which are available through our website, successors, assignees, associates, sub-contractors, or other third parties. Using the Website indicates your acceptance of our privacy policy. Your continued visits to the Website after changes are posted to this policy will signify your acceptance of those changes.

 

DF Contact Information

If you have questions or concerns about this privacy policy or how we process personal information, or if you would like to exercise any of the legal rights set forth in this privacy policy, please contact us at:

 

Dermatology Foundation

1560 Sherman Avenue

Suite 500

Evanston, IL 60201-4808

dfgen@dermatologyfoundation.org

Phone: (847) 328-2256

Fax: (847) 328-0509